Data Clerk (2 positions) at Action Against Hunger

  • Administrative & Office
  • Full time
  • 6 months ago

Job Information

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    Salary Uganda Shillings Negotiable / Monthly
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    No. of Openings 2 openings
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    Job Level : Manager
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    Job Experience : 1 year
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    Job Qualifications Diploma

Job Description

Job Title:  Data Clerk (2 Vacancies)

Organisation: Action Against Hunger

Duty Station: Uganda

Starting gross salary: UGX 1,260,000

About us:

Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children. We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 6,500 staff in over 45 countries, our programs reached 14.9 million people in 2015.

About the Programme

Action Against Hunger began its work in Uganda since 1980 in response to famine conditions in the Karamoja Region where we saved the lives of undernourished children while building the capacities of the community. We have been continuously operating in Uganda for the last 22 years delivering interventions in nutrition, WASH and Food Security and Livelihoods. For the last three years and with the same aim of saving lives and empowering the community, we have been working in the Northern part of Uganda to save lives of refugees and host communities while providing long term solutions to hunger. We are currently operating in and around Bidibidi, Kyangwali, Adjumani and Kyriandongo refugee settlements. Some of the major donors we have worked with include but not omitted to, ECHO, DFID, SIDA, WFP, UNCICEF, EUTF and French Embassy, Church of Sweden

Job Summary:  The Data Clerk will oversee monitoring and evaluation activities under WFP grant. You will contribute to ending world hunger by supporting data collection in line with donor requirements and Action Against Hunger programme strategy.

Key Duties and Responsibilities: 

•         Prepare source data for computer entry by compiling and sorting information; establishing entry priorities.

•         On a daily basis enter nutritional data and beneficiary lists in to the data bases

•         Troubleshoot, clean and validate data before entry into the database. The database is to be updated with data in a timely manner and keep the immediate supervisor updated

•         Process and validate source documents by reviewing data for completeness and accuracy; resolving inconsistencies by using standard procedures or returning incomplete documents to the program team and M&E Officer.

•         Secure information by completing data base backups in one central location with the M&E Officer

•         File and archive questionnaire in hard/paper copy and computer electronic copy of data collected

•         Code beneficiary names and lists appropriately

•         Keep minutes of the program meetings and regular reports

•         Classify field office files for onward submission for archives

•         Submit monthly report to supervisor in a timely manner

•         Uphold quality checks at all times to eliminate errors in data captured and shared

•         Maintain confidentiality of all data in his/her custody

•         Focus attention to detail and pose queries to / inform field teams of areas that need improvement for immediate correction

 Gender Equality Commitments

•         Foster an environment that supports values of women and men, and equal access to information.

•         Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

•         Respect beneficiaries’ women, men, children (boys and girls) regardless of gender,

•         sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.

•         Value and respect all cultures.

Fiscal Responsibility

•         The position will be a budget holder of program related costs, manage the Budget Follow Up regarding project implementation with support of the Field Coordinators for both programme and support functions of the project under implementation.

Physical Demands

•         While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

•         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

•         The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

•         Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

Qualifications, Skills and Experience:

The ideal applicant should have at least Diploma in statistics, Information Technology, Computer Science, Secretarial Studies, Records Management or related disciplines.

At least 1+ years of experience in supporting research, data collection, data entry or nutrition project implementation in a busy organization/ humanitarian setting

Excellent spoken and written communication skills in English.

Excellent attention to detail; flexibility and team work

Extremely organized and rigor

Can work independently;

Able to meet strict deadlines;

Proficiency in relevant computer applications, particularly MS Word, MS Excel and Access.

Proficiency in NACs/ ENA, a strong advantage computer-related skills, including typing, scanning, e-mailing, file uploading, file management;

 Additional knowledge of computer software (word, outlook, excel, power point, ODK, KOBO Toolbox) and statistical packages (STATA, SPSS, R, SAS, EPIDATA).

Our Core values

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the

populations we serve.

Excellence- we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment- we are committed to fostering an environment, in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

What we offer

Action Against Hunger values its employees and offers a comprehensive remuneration and benefitspackage. These include but are not limited to: –

Health Insurance for you and your dependants

Resettlement allowance (One off payment)

Hardship allowance (Context Based )

Starting gross salary UGX 1,260,000

Paid annual leave (vacation)

13th month pay

Group Personal Accident

Training opportunities

How to Apply:

All Interested applicants should send their CV and cover letter to the following email addresses

Adjumani: hrofficer-adj@ug-actionagainsthunger.org

Kyangwali: adminasst-ky@ug-actionagainsthunger.org

Please copy recruitment@ug-actionagainsthunger.org

Deadline: 6th December 2019.

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